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This was the project teams first attempt at something like this and
as would be expected, forming an agenda for a youth jury
is a lot more difficult than it may sound. We went through about 7 drafts
before we
hit a final copy. We had to be sure that every part of
the agenda was given a perfect time frame because there was so much to
do we had to
make sure we had the required time to do it in. Furthermore
we had to be flexible enough so as to allow for last minute changes so
as to ensure
that the things that needed to be discussed were discussed.
In addition, we also had to ensure that every process we designed for
facilitating the small and large group
discussions was fair to every juror and was easy
to follow. There needed to be enough
time for jurors to say what they wanted to say
but not so long that jurors would become bored or stuck at certain issues.
This
process required several hundred meeting for the
project team (okay maybe only 10 or so). It was so important
that everyone knew where they were meant to be at every
minute. Furthermore the team
recognised how instrumental we would all be in the process
and therefore spent quite while deliberating on our own
roles in the process and of
course that every little part of everyone’s role fitted into the
time frame allocated to each agenda item.
Agenda
Day 1
10:00 - 10:40 Formal Opening.
10:40 - 11:30 Morning Tea.
11:30 - 11:40 Welcome by Chairperson.
11:40 - 12:00 Refresher of the Youth Jury Process.
12:00 - 12:55 Deliberations and Formation of Questions for the
First Speaker Panel - Experiences of Media (Small Groups).
12:55 - 1:05 Agreement of Questions and Back-up Questions (Large
Group).
1:05 - 1:45 Lunch.
1:45 - 2:15 First Presenter Panel.
2:15 - 2:50 Discussion of New Thoughts /Perspectives (Small Groups).
2:50 - 3:05 Afternoon Tea.
3:05 - 3:50 Identifying Key Ideas as a Group (Large Group).
3:50 - 4:00 Debrief.
Day 2
10:00 - 10:15 Welcome & Agenda handout.
10:15 - 10:55 Deliberations and formation of questions for
the second speaker panel - experiences of media (Small Groups).
10:55 - 11:10 Agreement on questions and back-up
questions (Large Group).
11:10 - 11:30 Morning tea (Jurors assemble for
the plenary session at 11:25).
11:30 - 12:00 Second presenter panel.
12:00 - 12:35 Discussion of new thoughts and perspectives
that have arisen from the plenary session.
12:35 - 1:05 Lunch.
1:05 - 1:55 Deliberations and formation of questions
for the third speaker panel - academia panel (Large
Group).
1:55 - 2:05 Review of questions and deliberations
(Large Group).
2:05 - 2:35 Third presenter panel.
2:35 - 2:50 Afternoon tea.
2:50 - 3:05 Personal Reflection.
3:05 - 3:40 Braindump.
3:40 - 4:00 Debrief.
Day 3
10:00 - 10:10 Welcome & Agenda Handout.
10:10 - 10:25 Walk through of the Youth Jury report and
the recommendations process.
10:25 - 10:55 Recommendations process 1: challenging
the ‘charge’ (small groups).
10:55 - 11:10 Morning tea.
11:10 - 12:20 Recommendations process 2: confirming problems
with the ‘charge’ (large group).
12:20 - 12:50 Lunch.
12:50 - 2:10 Recommendations process 3: creating and
confirming solutions for problems raised (large group).
2:10 - 2:25 Afternoon tea.
2:25 - 3:10 Recommendation process 3 continued.
3:10 - 3:40 Evaluation
3:40 - 4:00 Debrief and close.
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